Ainmhícon Privacy Policy

Last revision: 22/06/2025

Ainmhícon (“We”, “Us”, “the Convention” or “the Controller”) are bound by data protection law and the General Data Protection Regulation (“GDPR”). In particular, We ascribe to the seven key principles outlined in Article 5 of GDPR relating to the processing of personal data of Convention attendees (“You”, or the “Data Subject”) by the Convention, who is considered the controller of personal information provided in connection with the Convention. These principles outlined in Article 5 of GDPR are:

  1. Lawfulness, fairness, and transparency;
  2. Purpose limitation;
  3. Data minimisation;
  4. Accuracy;
  5. Storage limitation;
  6. Integrity and confidentiality; and
  7. Accountability.

Ainmhícon upholds the principles of GDPR by processing only that minimal personal data of the Data Subject which is required for the purpose of running the Convention. This data is collected by the Controller for specified, explicit and legitimate purposes required for the running of the Convention and this is outlined to the Data Subject when personal data is being requested. The Data Subject will also be informed of retention periods when submitting personal data to the Controller.

This privacy policy will be periodically reviewed to ensure that personal data collected and held by the Controller to ensure that it remains relevant and necessary, including deleting data that is no longer meeting the above criteria. Personal data may be stored for longer periods where the personal data will be processed for the below-listed activities.

This data is not further processed, but may be further processed for archiving purposes in the personal interest or for historical research purposes/statistical analysis. Aggregated data may be released by Ainmhícon at any stage, for example to indicate the total number of dealers/attendees from various countries, but not in a manner that allows for identification of any individual. This further processing is considered appropriate as it is not incompatible with the original purpose, as it allows Us to examine our audience and ensure that we are providing the best convention experience possible.

No personal data from persons under the age of 18 years is collected, held, or utilised in any way. Should it be realised that personal data from persons under the age of 18 was collected, held, or utilised in any way, this data will be deleted immediately, the incident itself recorded and processes re-examined to determine how to avoid such incidences in future.

Ainhmícon seeks to ensure that personal data is correct and accurate. Should personal data be considered inaccurate or require updating, We will contact the Data Subject to amend records accordingly. Data Subjects maintain the right to rectification of personal data, and can request that personal data held by the Convention by fixed/updated or completed if considered by either party to be incomplete.

Personal data will be held and accessed by only those individual volunteers within the Convention that require processing of this personal data to aid with running the Convention. Personal data will not be available to the volunteers of the Convention as a whole unless required for the running of the Convention.